Twenty Tips for a Successful Meeting as provided in the condominium bluebook:
- Respect Tradition – Follow established parliamentary procedure
- Have a Written Agenda and stick to it.
- Allot a Designated Amount of Time for each controversial matter and schedule after routine business.
- Restate each motion so that it may be recorded accurately and understood fully. Repeat again if necessary.
- Control Discussion and debate through that chair. Require recognition before allowing a member to speak.
- Limit discussion to matters pertinent to the pending motion.
- Permit full debate even if it requires delaying a vote until the next meeting.
- Allow all sides to submit privileged, subsidiary, and incidental motions.
- Raise a point of order whenever there is an error, mistake, omission, or misunderstanding.
- Do not use parliamentary technicalities for tactical advantage alone.
- Call for a final vote on all motions and in the proper order of their respective precedence.
- Disposal of all non-controversial matters by a general consensus vote.
- Require a vote by ballot on all important contested matters.
- Allow the chair to resolve procedural questions unless an appeal is taken to the assembly questioning the chair's action.
- Record all motions whether they are defeated or succeed. Record non-controversial motions adopted by general consensus.
- Do not record individual opinion, personal criticism, comments made in debate, motives behind motions or motions that have been withdrawn.
- Permit the entire assembly to decide when debate should end.
- Do not spend valuable meeting time worrying about who is right or wrong. Nothing is as important as it seems at first.
- Be willing to lose a battle or two in order to win the war.
- Get acquainted with a good lawyer, CPA, and parliamentarian.